Skip to main content

3. Interface and Features (Page-by-Page Guide)

3.11 Compliance

The Compliance module provides visibility into user access roles, active user sessions, and system-level security events. It is designed to support auditing, access control reviews, and regulatory reporting by offering on-demand snapshots and logs. This feature ensures traceability and transparency in managing access within the platform.

3.12.1.1 User Roles Snapshot

This tab allows admins to generate and download role-based access reports.

  • Generate Snapshot: Click the Generate Snapshot button to create a snapshot of all user roles as of the current time.
  • Filtering: You can filter snapshots by:
    • Generator (e.g., which admin created it)
    • Date Range
  • Download CSV: Export snapshots in CSV format for offline review or compliance submission.
  • Snapshot Contents: Each snapshot includes role assignments for all users at the time it was generated (e.g., Super Admin, Manager, Viewer).
  • Audit Trail: Snapshots are timestamped and traceable to the generating user.
Example Use Case: Prior to a compliance audit, generate and export a snapshot showing which users had elevated permissions on a given date.

3.12.1.2 Weekly Snapshot

The Weekly Snapshot Reports section provides administrators with downloadable reports that summarize key user and platform activities over specific weekly periods. This tool supports compliance monitoring, operational auditing, and consistent reporting.

Weekly Snapshots allow admins to:

  • Track platform activity trends over time.
  • Download structured CSV reports for record-keeping or further analysis.
  • Filter and locate reports by date and time period.

The main elements include:

  • Search Bar – Quickly search snapshots by period name (e.g., “4 Apr – 4 May 2025”).
  • Filters:
    • Period – Select a specific predefined period range.
    • Time – Use the date picker to choose a specific timestamp or range for when the snapshot was generated.
  • Reset All Filters – Clears all applied filters and resets the list.
  • Download Icon – Each row has a download button on the right that allows the admin to download the selected snapshot as a CSV file.
  • Download CSV (global) – In the top right, there's an option to download all visible filtered reports in CSV format.

Each row in the table represents one snapshot report. Columns include:

  • Period – The weekly date range the snapshot covers.
  • Time – The exact timestamp when the snapshot report was generated.
  • Actions – A download button to retrieve the corresponding CSV file.

If no reports are available, the table will show a “Nothing found” message until reports are generated or filters are adjusted.

3.12.1.2 Application Dossier

The Application Dossier section allows administrators to manually input and manage structured compliance data required for regulatory filings. It is designed for organizations that need to prepare and submit standardized reports to supervisory authorities. The section is divided into two parts: the dossier editor and a version history table.

The dossier editor provides a comprehensive, multi-section form that covers key compliance domains such as:

  • Company identification
  • Corporate structure and beneficial ownership
  • Authorization scope and governance
  • Data protection, insurance, and declarations

Each section can be filled out manually using text fields, dropdowns, document uploads, and electronic signature inputs.

Save All Changes: Instead of auto-saving after each field edit, admins must now explicitly click “Save All Changes” to confirm updates. This change improves performance and allows users to validate inputs before submission.

Download Dossier: Once the dossier is complete or updated, the admin can click “Download Dossier” to export it into a regulatory-ready document.

Dossier History

This tab provides a historical view of all previously saved dossier versions, allowing for full traceability of edits.

Key features include:

  • Version Tracking: Each saved dossier instance is assigned a version number and timestamp.
  • Audit Trail: The table logs which admin performed the update.
  • Changed Fields: A summary of how many fields were modified is shown for each version.
  • Download: Every version row has a download icon to retrieve a past dossier version.
  • Filters: The table supports filtering by version number, timestamp, editor, and field count.

This feature helps ensure that compliance data is properly tracked over time and easily exportable for audits, licensing, or due diligence processes.

3.12.2 Export & Storage

All downloadable CSV files generated within the Compliance section are:

  • Dynamically created based on filters
  • Structured for easy ingestion into external tools or regulatory reports
  • Stored securely on the backend with time and actor stamps